Operations Specialist - Part Time

Location: Unity, ME
Category: Administrative
Posted: Oct 02, '18
Job Description:
About Unity College:
For over fifty years, Unity College has been preparing the next generation of environmental professionals and leaders to successfully face real-world challenges. We believe that we should serve a broad range of students from all backgrounds across the U.S. and the world. To be responsive to the rapidly changing needs of students and society, Unity College has adopted an enterprise model as its institutional organization, expanding the college into two distinct units that offer both undergraduate and graduate environmental degrees: flagship campus and distance education.
On our flagship campus, our liberal arts curriculum is built upon a unique framework of sustainability science, the first of its kind in the nation. A distinctive approach to learning provides our students with an exceptional, high-quality education, enabling them to drive real change with leading-edge knowledge and expertise within any of our 17 environmentally focused majors. Our unique location provides extraordinary opportunities for hands-on learning and research, and active and engaged students work together with forward-thinking faculty to make true community-based learning possible. From 225 wooded acres of farmland overlooking Unity Pond in the tranquil village of Unity, Maine, we prepare each of our students to make a mark on the world.
Our distance education unit, started in 2016, extends the effects of a Unity College education to adult learners, and beyond the physical confines of the flagship campus. Unity College Online offers affordable, accredited master's degrees and non-degree credits, ideal for working professionals seeking to advance their careers, helping students become the change maker the world needs while still honoring their commitments, wherever they are.

Job Description:

The Operations Specialist is responsible for performing a variety of clerical and office support tasks in support of the communications and data flow at Unity College. Responsibilities include creating and maintaining database records; word processing and spreadsheets; and report management. Specific duties include (but are not all inclusive):

  • Provide administrative support such as maintaining and producing mailing lists, assisting in producing letters and envelopes for mailings, and editing proofreading documents.

  • Provide accurate, valid and timely processing and maintenance of all records.

  • Perform data entry and associated tasks in to campus information systems of record.

  • Perform data analysis activities, as directed.

  • Complete, verify, process and distribute credit card statements, purchase orders, check requests, timesheets, tax form, applications, etc.

  • Reconcile spending activities with the business office to general ledger, credit card statements, gifts, etc.

  • Maintain inventory of materials, publications, letterhead etc. required for normal activities.

  • Organize, prepare, produce and otherwise process both physical and electronic bulk communications in accordance with department schedules and procedures.

  • Process incoming mail and delivery of outgoing mail to the mailroom.

  • Coordinate scanning and e-filing of documents.

  • Generate, validate and distribute periodic and ad-hoc reports.

  • Maintain shared email inboxes and calendars.

  • Ensure accuracy and completion of data elements through periodic reports and verification measures.

  • Perform complex clerical work and provide support for operations tasks.

The ideal candidate will have a high school diploma/GED and two years of job-related experience in customer service or a related field plus:

  • Good oral communication skills

  • Proficiency with computerized database, word processing, email, and spreadsheet software

  • Ability to work harmoniously with members of the college community

  • Ability to function effectively within organizational structures, maintain open lines of communication while being discreet, courteous and well poised

  • Ability to demonstrate initiative, make sound decisions, budget time, focus on details, and complete tasks on time while functioning in multiple capacities.

  • Ability to adapt to new ideas and circumstances.

  • Knowledge of office operations including filing and clerical support

  • Ability to calculate figures and apply concepts of percentages, ratios and proportions to practical situations

  • Ability to define problems, collect data, establish facts, and draw valid conclusions.

Additional Information:

This is a part time position working 20 hours a week from 3 pm - 7 pm daily. May sometimes include participation in college events, student activities and events, ceremonies, and outdoor activities. Must be flexible in meeting the college's needs.

Application Instructions:

Unity College seeks to attract employees who share a commitment to the environment and to human diversity, and who have an interest in helping students develop an understanding of the richness and complexity of individuals and society.
Interested and qualified candidates should go to www.unity.edu/jobs to complete an application and submit a cover letter and resume. Review of applications will begin immediately and continue until the position is filled. We look forward to hearing from you!


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